Relax & don't worry about chasing your attendees

Organising an event or a trip? Let us collect your guests' details so you can focus on creating a wonderful experience.

Adventurers
Adventurers
Adventurers
Adventurers
Adventurers
Adventurers

It's been six months since I last chased someone for their dietaries. I can't tell you how happy that makes me!

Alice BraccialiWedding planner

Are you organising an event or a trip?

Being in charge always comes with the painful task of emailing people to get their personal details.

Menu choices
Dietary requirements
Speaker bios
Passport numbers

Let us do the hard work of
gathering attendees' details for you

1

Tell us what you need to know

Meal choices, flight numbers, dietaries... you tell us what you need to know and we make it into a simple form for your attendees to complete.

2

Create a sequence of email reminders

We send each attendee a series of emails reminding them to complete their details. As soon as they submit them we stop the emails.

Each email will be sent from your account, in your words and personalised to the attendee so it feels just like it's from you.

3

Upload your attendees & press go

When you're ready to go, just upload your attendee list and we'll start your email sequence.

Bit by bit you'll see all of their details complete all without having to lift another finger.

Useful for everything from conferences to coach tours

Conferences
Ski trips

Weddings
Dinners
Wine tours

Give Gathra to your clients

Are you a tour operator or do you run an events venue? Do you work with group leads who organise their own groups?

Gathra lets you supply your clients with ready-made email templates which give you live access to data as it's updated. So you don't have to keep chasing the group lead to give it to you.

You control who sees which data

Caterers don't need to see attendees' phone numbers but copying everything into a separate spreadsheet for them gets very confusing. Gathra makes it easy to choose who can see which data. And to make sure everyone's always got the latest, live copy.

Attendees

Attendees

Full name
Email address
Phone number
Dietaries
Payment details
Health issues
Group lead

Group lead

Full name
Email address
Phone number
Dietaries
Payment details
Health issues
Caterer

Caterer

Full name
Email address
Phone number
Dietaries
Payment details
Health issues

Relax knowing your data is safe & encrypted

Attendee trust you with some of their most sensitive information. Home addresses, health information, phone numbers, anaphylaxis.

Gathra keeps all of that information locked tightly behind modern encryption and authorisation protocols so both you and your clients can sleep easy.

Vault

Effortless GDPR compliance

Attendees can see their data
Attendees can edit their data
Expired data is auto-deleted
Shared data can be anonymised

Spend your time doing the things you love

You didn't choose this job to be peoples' mother, you chose it to create beautiful experiences.

Stop having to be the bad guy and let us do the chasing for you.

No recurring, monthly fees. Pay just once per attendee

You only pay once per attendee and there's no monthly subscription. So when business gets quieter, so do you your costs.

£
3
Per attendee
Unlimited time in system
Unlimited follow-up emails
Can update their own data

Sign up to get access now

We're going to be releasing Gathra gradually over the coming months. Sign up now to reserve your place on the waitlist.

Event participants
Alicia Navarro
"I do not miss the daily anxiety of chasing people one little bit. So happy with Gathra!"
Alicia Navarro
Flown Trip Organiser
Jacob Wilemsa
"Collecting conference speakers' bios was the bane of my existence. Now it's all done automatically for me."
Jacob Wilemsa
Eth Global Organiser
Mica Vaipan
"I used to spend so much time nagging guests for dietaries before Gathra. Now I can just cook!"
Mica Vaipan
Private Vegan Chef